7 Essential Tips for Medical Equipment Planning in ASCs

Building an ambulatory healthcare facility requires careful planning, and one of the most critical early-stage considerations is medical equipment. Whether you’re working with an equipment planner, a vendor, or handling procurement yourself, timely decision-making is essential to avoid project delays and costly change orders.

Here are some key tips to streamline medical equipment planning:

1. Budget for Both Fixed and Movable Equipment

Medical equipment costs can represent a significant portion of your overall budget. Be sure to account for both fixed equipment (such as imaging machines, sterilizers, and built-in surgical lighting) and movable equipment (such as operating tables, anesthesia machines, and mobile C-arms). A comprehensive equipment list will help prevent budget overruns.

2. Plan Early to Ensure Proper Facility Design

Medical equipment impacts architectural, mechanical, and electrical planning. Knowing your equipment needs early allows architects and engineers to design proper electrical loads, medical gas systems, ventilation, and space allocations. Late changes in equipment selection often require redesigns, leading to delays and added costs.

3. Engage Equipment Specialists

Working with a medical equipment planner or trusted vendor can save time and ensure you’re making informed decisions. They can help:

• Identify the right equipment for your procedures.
• Analyze what is required for proper throughput.
• Ensure compliance with regulatory standards.
• Coordinate deliveries and installation.

4. Assure Compatibility with Building Systems

Some high-tech medical equipment requires dedicated systems, shielding, or reinforced structural support. Coordinating with the design team is essential to ensure everything is properly integrated before construction begins.

5. Verify Equipment Lead Times

Supply chain issues can impact delivery schedules. Some specialized medical equipment may take months to arrive, so ordering early is crucial. Work closely with vendors to schedule deliveries in sync with construction timelines.

6. Account for Staff Training and Testing

New medical equipment often requires staff training and calibration. Build time into your schedule for:

• Equipment installation and testing.
• Staff training on new technology.
• Adjustments before facility opening.

7. Document Decisions to Minimize Change Orders

Keep a detailed equipment schedule and track decisions in writing. Changes made late in the project can lead to:

• Costly change orders.
• Delays in construction completion.
• Regulatory and operational issues.
  
  

Medical equipment planning is more than just procurement—it’s about ensuring smooth integration into your facility’s design. The earlier you make decisions, the better your chances of avoiding unexpected costs and delays. Whether you’re building a new ASC or upgrading an existing facility, a proactive approach to medical equipment planning will set your project up for success.